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How to Book a Challenge Day

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What You Can Expect From Challenge Day

A Challenge Day is a 6 1/2 hour experiential program, in which we send two of our highly-trained, passionate Leaders from the San Francisco Bay Area to your school to lead a workshop for 100 students (grades 7-12) and 25 or more adults, including teachers, staff and family members.


Step 1

Form a Be the Change Team.

Working in a Be the Change Team means the load is easier for everyone! Once you have buy-in from at least two other adults, including a teacher and/or school administrator, download the following booklets and form a Be the Change Team.
Be the Change Team Guide
Be the Change Team Guide Role of and how to form a Be The Change team. Good resource for BTC Team information. Specific team meeting outlines, and "Keeping it Real Challenge" information.
Be the Change Team Support Info
Be the Change Team Support Info Team Support Materials

When recruiting for the team:

  • Ask at least one school administrator to be a part of the team. He/she will attend meetings and provide approval for school-wide activities.
  • Show teachers and parents the Challenge Day DVD and recruit their support.
  • Recruit students from leadership programs, conflict management teams, and from the general population at student assemblies.
Step 2

Host Be the Change Team meetings & create a Be the Change Action Plan.

Download the Be the Change Team Meeting guide and the Be the Change Action Plan worksheet.
Be the Change Team Meeting Guide
Be the Change Team Meeting Guide At Challenge Day, we use this meetings process at every meeting.
Be the Change Team Action Plan
Be the Change Team Action Plan Complete and submit your Be the Change Team's Action Plan to our Share Team.

When hosting your meeting:

  • Determine the number of Challenge Days you want, based on your team's goals for the school, your target student population, and your desired outcomes. Challenge Days work best in groups of 80-100 students, with at least 1 adult for every 4 students.
  • Determine the financial resources you'll need to host Challenge Days, and create your fundraising plan.
  • Determine the desired schedule for your Challenge Days. Include a plan for implementing pre-Challenge Day activities, as well as post-Challenge Day follow-up activities.
  • Create a Challenge Day Coordination Committee. Download the Challenge Day Coordinator's Handbook and decide on roles for each person in the group. The handbook includes information about volunteers, facilities, transportation, and food. Make a plan to obtain these resources.
    Challenge Day Coordinator Handbook
    Challenge Day Coordinator Handbook Handbook: How to Coordinate a Challenge Day
  • Using Challenge Day's Be the Change Action Plan worksheet, create a Be the Change Action Plan for creating positive change at your school, and submit this plan to Challenge Day.
Step 3

Make sure to check out our Booking Policies.

Booking Policies

Challenge Day Booking Policies

Trips requiring travel more than 1 hour from Concord, CA

For each trip that requires Challenge Day Leaders to travel more than one hour outside of Concord, CA, a minimum of three (maximum of four) consecutive Challenge Day program days must be booked. Each trip can be booked entirely by one school, or a maximum of two schools may share one trip.

For example, School "A" schedules a Challenge Day for Monday and Tuesday, with School "B" scheduled for Wednesday and Thursday. The two schools must be within one hour driving distance from each other.

Payment Date Options


Option 1
Your Challenge Days can be paid in full as early as contracts are completed.
Option 2
Your Challenge Days can be paid in three installments: 90, 60, and 30 days before your event, using the following formula: $3,200 broken down as follows: $1200 for the 1st installment, $1,000 for the second, and $1,000 for the third for each program day.

Here are two examples:


Example A

You are having one Challenge Day on 1/30/2010

Balance for Program Days: $3,200

Schedule of Installments:

Installment
=========
1st
2nd
3rd
Due Date
=========
11/1/2009
12/1/2009
12/31/2009
Amount
=========
$1,200
$1,000
$1,000
Remaining
=========
$2,000
$1,000
$0
Example B:

You are having two Challenge Days, one on 1/30/2010 and one on 1/31/2010.

Balance for Program Days: $3200 x 2 = $6400

Schedule of Installments:

Installment
=========
1st
2nd
3rd
Due Date
=========
11/1/2009
12/1/2009
12/31/2009
Amount
=========
$2,400
$2,000
$2,000
Remaining
=========
$4,000
$2,000
$0
Step 4

Complete and submit our online Program Request (PR) Form

Program Request
Program Request Request your Challenge Day dates from our office. Please fill out the form completely, and use a separate form for each school.
Step 5

Implement pre-Challenge Day activities.

See the pre-Challenge activities here.

For more information about Challenge Day:



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